Join the Seabury Team | Office Manager

TITLE: Office Manager


REPORTS TO: Director of Seabury Connector


BASIC FUNCTION: Provides administrative support to Seabury Connector staff to facilitate the effective and efficient operation of the Seabury Connector program


STATUS: NON-EXEMPT (Contractor)

Organization


Seabury Resources for Aging is a private, not-for-profit corporation registered in the District of Columbia, which provides various services to enhance the quality of life for older adults in the region.

Mission: To provide personalized, affordable services and housing options to help older adults in the greater Washington, DC area live with independence and dignity.


Vision: Seabury strives to continue to be the trusted community leader in aging services.


Duties and Responsibilities

  • Answer phone calls from clients and customers and directing them to relevant staff.

  • Monitor office supplies and ordering new stationery, equipment, and other office-related items as needed.

  • Work closely with Asst. Director of Information and Human Resources as backup and support when dealing with Human Resources and financial matters.

  • Ensures equipment operation by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.

  • Provides information by answering questions and requests.

  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.

  • Coordinate Seabury Connector activities to ensure efficiency and adherence to DACL’s policies and procedures.

  • Assist with submitting DACL reports (financial, etc.) as needed.

  • Receive and deposit participant contributions to a local financial institution.

  • Maintain records of complaints received, disposition thereof, and performs all other duties as assigned regarding complaints.

  • Type memos, pick-up and open mail daily and take notes at Seabury Connector meetings.

  • Maintain file room ensuring that all personnel files are accurate and up to DACL’s specification.

  • Works Closely with Program Director, Asst. Director of Information and Human Resources, DACL Staff, Lead Agencies, Clients, and the public.

Qualifications / Criteria

  • High School Diploma and 2-3 year’s general clerical and administrative experience

  • Professional and customer service oriented

  • Ability to type 50-60 wpm and excellent organizational skills

  • Must have advanced computer (MS Outlook, Word and Excel), and other office machine skills.

  • Excellent administrative writing and oral communication skills


Classification: Part-time (up to 25-hours per week) Contractor


Work Environment: Standard Office Environment


Essential Physical Functions: Ability to lift 20 pounds and sit for long periods.


Equipment Used: PC/laptop, computer printer, office copier, telephone, monitor, facsimile machine, shredder.


Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.


To Apply: Please submit a resume and cover letter to jobs@seaburyresources.org.

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ADDRESS

Seabury Resources for Aging​®

4201 Butterworth Place NW
Washington, DC 20016

202-289-5690

info@seaburyresources.org

Seabury Resources for Aging® is a private nonprofit 501(c) 3 organization. Seabury’s Identification Number (EIN) is 53-0204693.

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