Join the Seabury Team | Office Manager
TITLE: Office Manager
REPORTS TO: Director of Seabury Connector
BASIC FUNCTION: Provides administrative support to Seabury Connector staff to facilitate the effective and efficient operation of the Seabury Connector program
STATUS: NON-EXEMPT (Contractor)
Seabury Resources for Aging is a private, not-for-profit corporation registered in the District of Columbia, which provides various services to enhance the quality of life for older adults in the region.
Mission: To provide personalized, affordable services and housing options to help older adults in the greater Washington, DC area live with independence and dignity.
Vision: Seabury strives to continue to be the trusted community leader in aging services.
Duties and Responsibilities
Answer phone calls from clients and customers and directing them to relevant staff.
Monitor office supplies and ordering new stationery, equipment, and other office-related items as needed.
Work closely with Asst. Director of Information and Human Resources as backup and support when dealing with Human Resources and financial matters.
Ensures equipment operation by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
Coordinate Seabury Connector activities to ensure efficiency and adherence to DACL’s policies and procedures.
Assist with submitting DACL reports (financial, etc.) as needed.
Receive and deposit participant contributions to a local financial institution.
Maintain records of complaints received, disposition thereof, and performs all other duties as assigned regarding complaints.
Type memos, pick-up and open mail daily and take notes at Seabury Connector meetings.
Maintain file room ensuring that all personnel files are accurate and up to DACL’s specification.
Works Closely with Program Director, Asst. Director of Information and Human Resources, DACL Staff, Lead Agencies, Clients, and the public.
Qualifications / Criteria
High School Diploma and 2-3 year’s general clerical and administrative experience
Professional and customer service oriented
Ability to type 50-60 wpm and excellent organizational skills
Must have advanced computer (MS Outlook, Word and Excel), and other office machine skills.
Excellent administrative writing and oral communication skills
Classification: Part-time (up to 25-hours per week) Contractor
Work Environment: Standard Office Environment
Essential Physical Functions: Ability to lift 20 pounds and sit for long periods.
Equipment Used: PC/laptop, computer printer, office copier, telephone, monitor, facsimile machine, shredder.
Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
To Apply: Please submit a resume and cover letter to firstname.lastname@example.org.